High-fidelity blueprint illustrating end-to-end order orchestration from client purchase order creation, automated tolerance validation (±10%), cleanroom compounding & bottling with 106-member employee roster assignment, overrun buffer logic, digital delivery acceptance, and sales invoice reconciliation.
In cosmetic manufacturing, complete auditability is legally mandated under FDA and GMP standards. NKB Client V2 implements Universal Order Traceability: Every operational node—Job Orders, Production Batches, Delivery Receipts, Client Buffer Stock, and Sales Invoices—features a persistent "👁️ View PO" button.
With 1 click, operators and auditors can inspect the root contract terms, agreed unit pricing (with decimal precision), target vs allowable bounds, and complete production lineage. From this modal, a dedicated "🖨️ Print Order Info" action generates instant, formatted physical and PDF order records.
Formulation vessels naturally fluctuate based on evaporation and clean-out. Target quantities automatically generate an acceptable manufacturing envelope:
Min = Target × 0.90 | Max = Target × 1.10.
Batches landing inside this envelope are cleared for standard dispatch without administrative bottleneck.
Actual Delivery: Client accepts and pays for the exact produced quantity (e.g. 550 pcs @ ₱180 = ₱99,000).
Fixed PO: Client pays only for the base target (500 pcs @ ₱180 = ₱90,000); surplus overrun (50 pcs) is securely diverted to the client's dedicated Client Buffer Stock vault.
When yield exceeds +10%, the batch automatically transitions to EXCEPTION_REQUIRES_APPROVAL.
The system halts automated DR dispatch until an Admin and the Client provide cryptographic overrun sign-off or allocate the surplus to future buffer stock.
To ensure zero operational lag between plant departments and enterprise clients, NKB Client V2 features two autonomous floating agents:
• Action Notification Agent (🔔): Dynamically calculates role-tailored work queues (Purchasing requisitions, Accounting confirmations, Inventory checks, QC batch clearances, Warehouse DR dispatches). Clicking any pending task navigates directly to the exact record.
• Enterprise Chat System (💬): Encrypted cross-departmental messenger enabling instant internal communication across all roles, with strict security boundaries restricting external clients to the Accounting department and a pinned direct channel to Super Admin & IT Support.
| Role / Station | Assigned Personnel | Operational Responsibilities | System Verification Artifact |
|---|---|---|---|
| Chief Executive Officer (CEO) | Executive Oversight (CEO) | Omniscient visibility across all manufacturing facilities, purchase orders, compounding lines, delivery receipts, client stock buffer, and financial ledgers. | Executive Dashboard & Global Audit Lineage |
| Purchasing Department (Procurement) | Purchasing Officer | Evaluates inventory raw materials requisitions, sources chemical actives & custom bottles, tracks supplier lead times, and receives deliveries into warehouse stock. | Manages supply_requests & unblocks PO materials to SUFFICIENT |
| Compounding Operator | Catindig, Renar A. | Bulk vessel weighing, heating, homogenization, and ingredient addition according to master batch records. | Logs raw material usage, vessel IDs, and initial formulation yield. |
| Bottling & Packaging Lead | Alonzo, Merry Jean I. | Fills primary containers (tubes/jars), performs seal torquing, batch coding, and master carton packaging. | Logs final piece count yield (550 pcs) and packaging station checks. |
| Quality Control (QC) Inspector | Fabio, Marilou (QC) | Physicochemical testing (pH, viscosity, specific gravity), microbial clearance, and SPF retention verification. Authorizes batch clearance. | Authorizes QC_PASSED status and issues Certificate of Analysis (CoA). |
| Warehouse & Logistics | Danilo Gomez / wh_admin | Pick & pack, palletizing, loading vehicle NKB-8899, DR generation, and client site delivery dispatch. | Dispatches DR-2026-000001 with driver and plate number. |
| Client Purchasing Officer | Maria Santos (SKEENCARE) | Inspects physical shipment at client receiving dock, verifies seals, and executes digital acceptance. | Submits digital signature and creates dr_acceptances record. |
| Finance & Accounting | Accounting Specialist | Calculates line totals based on billing policy (Actual vs Fixed), generates SI, and records payments. | Issues SI-2026-000001 and reconciliation PAY-2026-000001. |